{
    "name": "Team Utilization Calculator",
    "url": "https://calculators.geekmidst.com/calculators/team-utilization-calculator",
    "markdown": "https://calculators.geekmidst.com/calculators/team-utilization-calculator.md",
    "category": "Salary, HR & payroll",
    "description": "Calculate a team’s billable utilisation rate from available hours, time off and billable hours, and see how far it is from your target.",
    "summary": "Utilisation is billable hours divided by available hours. Available hours are the team’s scheduled hours minus holidays and other time off.",
    "also_called": [
        "Billable utilisation calculator",
        "Resource utilisation calculator"
    ],
    "applies_to": "Worldwide",
    "last_updated": "2026-10-29",
    "computation": "Results are computed in the visitor’s browser on the HTML page. This API describes the calculator; it does not compute results.",
    "inputs": [
        {
            "name": "members",
            "label": "Team members",
            "type": "number",
            "default": "5",
            "unit": "people"
        },
        {
            "name": "hours_per_week",
            "label": "Scheduled hours per person per week",
            "type": "number",
            "default": "40",
            "unit": "h"
        },
        {
            "name": "weeks",
            "label": "Weeks in the period",
            "type": "number",
            "default": "4",
            "unit": "weeks"
        },
        {
            "name": "time_off",
            "label": "Time off and holidays (whole team)",
            "type": "number",
            "default": "40",
            "unit": "h",
            "optional": true
        },
        {
            "name": "billable",
            "label": "Billable hours logged",
            "type": "number",
            "default": "570",
            "unit": "h"
        },
        {
            "name": "target",
            "label": "Target utilisation",
            "type": "number",
            "default": "80",
            "unit": "%",
            "optional": true
        }
    ],
    "outputs": [
        {
            "key": "utilization",
            "label": "Utilisation",
            "format": "percent"
        },
        {
            "key": "capacity",
            "label": "Available hours",
            "format": "number"
        },
        {
            "key": "non_billable",
            "label": "Non-billable available hours",
            "format": "number"
        },
        {
            "key": "target_hours",
            "label": "Billable hours at target",
            "format": "number"
        },
        {
            "key": "gap_to_target",
            "label": "Hours short of target",
            "format": "number"
        }
    ],
    "formula": {
        "text": "Available = Members × Hours per week × Weeks − Time off;  Utilisation = Billable ÷ Available × 100",
        "variables": {
            "Time off": "holidays, leave and sickness for the whole team in the period",
            "Billable": "hours charged to clients or projects"
        }
    },
    "worked_example": {
        "inputs": {
            "members": "5",
            "hours_per_week": "40",
            "weeks": "4",
            "time_off": "40",
            "billable": "570",
            "target": "80"
        },
        "steps": [
            "Available = 5 × 40 × 4 − 40 = 760 hours.",
            "Utilisation = 570 ÷ 760 × 100 = 75%.",
            "At 80% the team would bill 608 hours, 38 more than now."
        ],
        "result": "Five people billing 570 of 760 available hours are 75% utilised, 38 hours short of an 80% target."
    },
    "interpretation": "Very high utilisation leaves no time for training, sales support or internal work and tends to cause burnout; very low utilisation suggests too much capacity or work not being logged.",
    "assumptions": [
        "Time off is subtracted from capacity, so utilisation measures billable time against hours people were actually available."
    ],
    "limitations": [
        "Some firms divide by total scheduled hours instead of available hours, which gives a lower figure. Compare like with like."
    ],
    "rules": null,
    "faqs": [
        {
            "question": "Should holidays be removed from capacity?",
            "answer": "Most professional-services firms do, so the rate reflects how well available time is used. Enter 0 time off to measure against total scheduled hours."
        },
        {
            "question": "What utilisation should I target?",
            "answer": "There is no universal figure. Set it from your pricing and the non-billable work each role is expected to do."
        }
    ],
    "sources": [],
    "related": [
        {
            "name": "Workforce Scheduling Coverage Calculator",
            "url": "https://calculators.geekmidst.com/calculators/workforce-scheduling-coverage-calculator"
        },
        {
            "name": "FTE Headcount Calculator",
            "url": "https://calculators.geekmidst.com/calculators/fte-headcount-calculator"
        },
        {
            "name": "Percentage Calculator",
            "url": "https://calculators.geekmidst.com/calculators/percentage-calculator"
        }
    ],
    "disclaimer": null,
    "publisher": "GM¹X CalcVerse"
}