CRM API Daily Limit Usage Calculator

How to use this calculator

1. Enter or choose daily API allocation.
2. Enter or choose calls per scheduled run.
3. Enter or choose scheduled runs per day.
4. Enter or choose events per day.
5. Enter or choose calls per event.
6. The share of daily allocation used updates as you type. Use Copy result or Share to keep it.

Method

Calls per day = Calls per run × Runs + Events × Calls per event + Other; Usage = Calls ÷ Allocation × 100; Headroom = Allocation − Calls

Allocation

API calls allowed per 24 hours

Runs

scheduled job runs per day

Events

event-triggered integrations per day

Worked example

1. Scheduled: 500 × 24 = 12,000 calls.
2. Event-driven: 20,000 × 2 = 40,000 calls.
3. Total: 12,000 + 40,000 + 8,000 = 60,000, which is 60% of 100,000.
4. The 80% alert is at 80,000 calls, so 20,000 calls of headroom remain before it.

These integrations use 60,000 calls a day, 60% of a 100,000-call allocation, leaving 40,000 calls of headroom.

What the result means

Usage above about 80% leaves little room for a bulk re-sync or a traffic spike. The cheapest fixes are usually larger batches (more records per call), bulk interfaces for large loads and event-driven syncs instead of frequent polling.

Assumptions and limits

• Calls are spread evenly across the day; the hourly average hides peaks.
• Product names such as Salesforce are trademarks of their owners. This calculator is independent, is not affiliated with or endorsed by any CRM vendor, and uses only the figures you enter.
• Some platforms measure a rolling 24-hour window and others a calendar day, and some API types do not count towards the allocation. Check your vendor’s rules.
• Concurrent-request and per-user limits are separate and are not modelled.